BOBI Awards – Terms and Conditions of Entry
1. Permissions and approvals
1.1. By submitting an entry to the BOBI Awards, you confirm that you have obtained internal (e.g. management) and/or external (e.g. client) approval as necessary. It is your responsibility to determine what permissions/approvals are required.
2. Consent for the use of personal data
2.1. Consent for the use of personal data, specifically names, photographs and videos for publicity purposes, will be sought from:
- entrants/team members who are finalists in the real-life submissions and task-based challenge categories
- all entrants taking part in the Best Newcomer competition
2.2. They will be asked to consent to the following three data protection requests:
- The use of their name and company being mentioned in BHBIA printed or electronic media and the industry press
- The capture and use of their image and voice in photographs, video and sound recordings for use in printed and electronic media
- The selection and use of images or recordings for long-term preservation in the BHBIA archives, which may be used for publication, broadcasting, public performance, displays and exhibitions
2.3. If consent is not given, names will not be published and identifiable images will not be used.
3. Other general terms and conditions
3.1. Entry is free and open to all but priority will be given to BHBIA members, where places are limited.
3.2. The organisers reserve the right to disqualify entries that do not meet the stated stipulations or are not in the format cited on the website for the category entered.
3.3. The organisers reserve the right to withdraw any given award category at any time.
3.4. The press may attend any BOBI event, but no one will be quoted without permission.
3.5. All final decisions rest with the BHBIA.
4. Real-life submissions
4.1. A piece of work can only be entered in one category in a year.
4.2. Submissions must relate to business intelligence which may include any/all of the following or related areas: market research, field force excellence, primary or secondary data analysis, CRM, multichannel analytics, data collection/fieldwork) that has impacted or demonstrated the potential to impact on UK healthcare business/strategy, patients and the NHS.
4.3. Work must have been completed in the last 3 years (up to 31st December of the year that entries open).
4.4. You may submit work that has been entered for previous BOBI Awards if new supporting evidence has become available.
4.5. You may base your entry on a programme/project you have already submitted or will submit as a proposed session for the BHBIA Annual Conference.
4.6. The judges reserve the right to consider and potentially judge your entry in a different category than the one entered if deemed appropriate.
4.7. You may enter a category that your organisation is sponsoring. Judges are selected to avoid any conflict of interest.
4.8. Whilst it's likely that your submission will need to name companies, therapy areas and/or products in order to describe your work, you must not use a branded template to help ensure impartiality of the judging process.
4.9. There is no limit to the number of entries any individual or company may submit. However, the organisers reserve the right to limit the number of finalists from the same organisation if an organisation submits multiple high-quality entries in each category.
4.10. If you have yet to obtain final approvals by the entry deadline, you may submit your entry and withdraw it within two business days if approval is not obtained. Please notify us of any withdrawals by e-mailing admin@bhbia.org.uk. Unless we receive specific notification, all entries will go through to the judging process.
4.11. Aside from the option to withdraw it,
you cannot make any changes to your entry once it has been submitted.
5. Task-based challenges
5.1. Entering Analyst Team of the Year, Creative Fieldwork Team of the Year or Compliance Challenge** is initally an expression of intention to participate. You will receive details of the task at the start of the competition period and are invited to submit your response.
5.2. You must ensure that your submission is completely anonymous, i.e. it does not identify the individuals or companies taking part. This helps to ensure the impartiality of the judging process.
5.3. Each member organisation* may submit only one team per task-based challenge category per year; multiple team entries under the same organisation are not allowed. However, an individual from that organisation may also participate in a mixed team.
6. Best Newcomer
6.1. To be eligible, entrants must have been working in roles that include business intelligence, analytics or market research/fieldwork for no longer than three years on 31st December of the year before the competition (non-healthcare BI roles also count towards the three years), and you must have no more than 5 years total experience in healthcare.
6.2. There are a maximum of two places per member organisation* subject to availability. If two people from the same organisation enter, only the first applicant will initially be allocated a place (subject to eligibility and other criteria). The second person will be added to the waiting list in case another place becomes available.
6.3. Entrants' managers may want to discuss the best way to handle multiple applications if only one place is available, e.g. they may wish to decide that priority is given to any entrant who is close to the three-year year limit and won't have another chance to take part in the future, even if they are not the first to submit their entry form.
6.4. If an entrant withdraws, their company does not automatically have the right to send a substitute, though this opportunity may be offered at the organiser’s discretion.
6.5. Should a space become available due to an entrant dropping out, the organisers will allocate the space to someone on the waiting list, considering when applications were received and which companies already have a confirmed entrant.
*Member organisation = corporate member, affiliate member or corporate certified non-member of the BHBIA. If a company has multiple BHBIA memberships, e.g. a corporate member and one or more affiliates, each will be counted as a separate organisation for the purposes of BOBI entry eligibility criteria.
**The Compliance Challenge usually takes place in alternate years.